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NOVEMBER 2011
District 16 Meeting Minutes
The Meeting was held November 11, 2011, at the First Presbyterian Church in Franklin PA. It was opened by DCM Mike S.
Secretary Erin V read the October minutes. Errors were notated correction and then the minutes were passed.
Treasury: Randall read the balance, with errors notated, the balance was passed as read.
DCM: Mike S. announced another Assembly meeting on November 20, 2011 at 8:30 am at the Comfort Inn in Pittsburgh on Rodi Road. Mike explained and passed out a sheet that had the titles of all previous years General Service Convention. Mike asked the group to think of various titles that we may submit as a district for the 2013 Convention. Mike announced that he was working with the counselor at the Prison in Marrienville to coordinate a meeting with the prisoners. Some stipulations would be not have been incarcerated for 10 years, also no admittance for someone who has been in prison.
Mike also encouraged all GSR’s to attend the Assembly.
Alt DCM: Aaron was wondering where to put literature at Clarion University, after some discussion, it was decided that the library, the counseling offices and the Health Center would be the most appropriate places. Aaron also inquired with the group if he could be GSR of a group and Alt DCM for the district. Randall clarified that he may have as many positions as he would like but he may only vote once if a vote should take place. John K. reminded the group that is recommended that each person only have one position, due to the fact that group’s votes are not being voiced when one person has multiple positions.
Correctional Coordinator: Tina S was not present but Mike reminded the group of the coordination with the Marienville Prison counselor and its progress. John asked for all members to announce at meetings they attend that males are needed to volunteer in the Venango Jail on Saturdays from 1-2 PM. John and Tina are planning a meeting with the warden soon, any questions or concerns should be voiced to John and Tina. Mike also announced that Erin C was coordinating with the Clarion Jail and asking for volunteers to bring meetings in. Mary Catherine announced that a meeting was planned to discuss the details on November 18, 2011 for Clarion Jail, you could contact Mary Catherine for more info.
Special Needs: Judy Mc was present and reported that Dave W has been in and out of the hospital, he has not been able to make it to meetings. Dave does appreciate any visitors who would stop by. Dave’s phone number is in the phone book.
Treatment Coordinator: Joe L reports Turning Point and Freedom Center are doing very well, sponsors are still needed.
Website: Tom S reported a change to the Lickingville meeting, and updated website. The meeting has temporarily moved to the Tylersburg Methodist Church. Tom also reported 112 hits for the month. Tom also picked up and brought in new meeting schedules.
Hotline: Tim W was not present. Randall announced that according to bill there were 91 calls made to the hotline for the month. Randall also announced that the answering service was down for a week due to his having difficulty of getting the bill emailed to him. Randall is not able to get to the PO Box that the bill goes too often. Randall was going to contact Chase and Tim for them to give authorization to the company to allow Randall to receive the bill electronically.
PI/CPC: Jen was not present, no report.
Old Business: Erin V reported Service Manuals will be here soon, then a date can be discussed for a day of sharing. .
New Business: Representatives from the Lickingville Meeting are encouraged to update their information with Area. After some discussion the group decided on a few different titles for the next convention they are:
· C, God could and would if he were sought.
· Contempt prior to investigation
· Using social media for attraction rather than promotion
· “…there was nothing left for us but to pick up the simple kit of spiritual tools laid at our feet. We have found much of heaven and we have been rocketed into a fourth dimension of existence of which we had not even dreamed”. Big Book Page 25
October 2011
District 16 Meeting Minutes
The Meeting was held October 14, 2011, at the First Presbyterian Church in Franklin, Pa. It was opened by DCM Mike S.
Secretary: Erin V. arrived late and read the September minutes after her arrival, they were passed as read.
Treasury: Randall S. was present, and reported that we were above prudent reserve and the only bill paid for the month was the rent. Randall assured everyone we are doing well in the treasury.
DCM: Mike S. was present and reported that he attended fall assembly with John. Mike announced that the Area had an open Secretary position, requirement is 4 years sobriety. Mike also reported that the position Treatment Facility Coordinator should now be changed to Treatment Coordinator, removing the word facility after a vote at the Area meeting. Mike also reported that he brought back forms to update all the district positions and the Group information Forms. Mike also recently had obtained District and Area guidelines to review, in order to direct and guide the district more efficiently, he would report more on this at a later date. Mike also strongly encouraged all members to support the Grapevine magazine.
Alt DCM: Aaron was present and reported that he passed out AA literature in the Clarion area and everything is well in Clarion.
Correctional Coordinator: Tina S. was present and announced she is in the process of proposing to Venango County Jail the need for three men to go into the jail for meetings as opposed to just two men. John K announced that if any male wanted to be put on the jail list you would have to see him. Tina also announced that Clarion Jail is looking for AA members to take meetings into the jail there as well. DCM Mike announced that he contacted Marienville Prison for applications for members to take meetings into the prison. John K also wanted to announce that if in the event the males who are scheduled to go into the jail are not able to make it, please give him at least an hours notice so he can find someone or he can get there.
Special Needs: Judy Mc. was not present no report.
Treatment Coordinator: Joe L was present and reported all was well with Turning Point visits. Suzi and Connie reported they were going into Freedom Center to see the women for AA. Sandy and Jen G also volunteered to go to Freedom Center for Women for AA.
Website: Tom S. was present and announced there were two emails and 124 hits for the month.
Hotline Coordinator: Tim W reported he received one phone call for the month and forwarded it to a female.
PI/CPC: Jen G. gave bundles of 25 meeting schedules to representatives of the meeting. Jen also reported distributing literature at the Oil City Library and Pathways. Jen will continue to give literature to Alt. DCM Aaron to bring to Clarion on his travels. Steve K offered to take literature to various area agencies and the Library in Franklin and Titusville.
Old Business: Rick brought up for discussion the “guidelines” of dispersing meeting schedules and also wanted to discuss the groups within the district that do not have group consciences. Rick discussed that new comers still attend these meetings and they should be allowed to have schedules. Jen reminded members in attendance that the meeting schedules have been taken advantage of, by everyone, taking handfuls, thus abusing the priviledge of meeting schedules and the district money that pays for the printing of the schedules. After much discussion it was announced that groups that do not have group consciences should be redirected by the home group members, not by the district. The regular attendees of the group are the ones who make sure their groups adhere to the principles of the program.
New Business: A motion was made and voted on to order an additional 1000 meeting schedules, due to the fact that once Jen had handed out schedules to various groups this left very few schedules. The filling out and dispensing of the group information form that Mike brought back from Area was tabled until next meeting. Tom S brought up for discussion the “Service Manual Book.” Tom proposed that we have the Area Delegate come for a Day of Sharing to educate our members on Service work and the procedure of it all. After much discussion there was a motion and vote to have a Day of Sharing/Unity Day committee to study the Manual. Another motion and vote resulted in the approval to order 10 Service Manuals and then have the Day of Unity/Sharing with or without the Area Delegate. Randall encouraged the group to allow the district to restructure itself with the new DCM and have the respect to allow other members to finish their sentences and be heard. Randall strongly encouraged the officers and representatives to be patient during this period.
Tim motioned to close the meeting.
The meeting was closed with the Lord’s Prayer.
August 2011 Minutes
District 16 Meeting Minutes
The Meeting was held August 10, 2011, at the First Presbyterian Church in Franklin, Pa. It was opened by Secretary Erin V.
Secretary: Erin V. passed out the July minutes, they were not passed.
Treasury: Randall S. was not present, no report.
DCM: Jackie B was not present, no report.
Alt DCM: Aaron was not present.
Correctional Facility: Tina S. was not present.
Special Needs: Judy Mc. was not present.
Treatment Facility: Joe L. was not present no report.
Website: Tom S. was not present, no report
Hotline Coordinator: Tim C. was not present no report
PI/CPC: Jen G. not present, no report.
Old Business: All business was tabled until next month’s meeting.
New Business: Erin V. would like to address the district on the attendance of the District officers, this was tabled until next month’s meeting.
The meeting was closed with the Lord’s Prayer.
July 2011 Minutes
District 16 Meeting Minutes
The Meeting was held July 8, 2011, at the First Presbyterian Church in Franklin, Pa. It was opened by Secretary Erin V.
Secretary: Erin V. read the June Minutes and they were passed as read.
Treasury: Randall S. read the Treasury report for June and the balance was passed as read. Randall also noted that as of the beginning of July the district balance was just above our prudent reserve, group donations have been down this month.
DCM: Jackie B was not present, no report.
Alt DCM: Aaron was not present.
Correctional Facility: Tina S. was not present.
Special Needs: Judy Mc. was not present.
Treatment Facility: Joe L. was not present, but at last report everything was going well at Turning Point. Freedom Center was still in need of female volunteers.
Website: Tom S. was present and reported 244 hits on the website in the past two months. Tom also brought meeting schedules from the printer and will put them in the closet.
Hotline Coordinator: Tim C. was present and reported everything was pretty quiet. Tim is going to put There is a solution meeting and Tionesta meeting on the automated hotline meeting schedule. Randall noted that 73 calls were made to the hotline in one month’s time. Randall also brought the groups attention to the fact that the hotline was down for three days, Tim plans on investigating this.
PI/CPC: Jen G. not present, no report.
Old Business: Tom reported that District 16 news tab already exists on the website. A motion was made to add the word “announcement” to the existing tab.
New Business: The group would like to address the promptness of the “master schedule” being sent to Tom. After much discussion it was motioned and voted that the PI/CPC would now oversee the meeting schedule editing, emailing, printing and delivery to the district meetings. Randall reported that Sobriety 101 that was held at Clarion University (in Clarion) on Wednesday night has closed. Randall also reported that a new group has formed on Wednesday evening. This new meeting is a Beginners Meeting on Wednesdays, at 8pm at the First Presbyterian Church in Clarion. Randall brought the archives and literature that the old group had remaining and asked if the district was willing to donate some of the literature to the new meeting. After a motion to donate all of the literature to the new meeting, it was decided that the literature would be donated to the new meeting.
The meeting was closed with the Lord’s Prayer.
June 2011
District 16 Meeting Minutes
The Meeting was held June 10, 2011, at the First Presbyterian Church in Franklin, Pa. It was opened by DCM Jackie B.
Secretary: Erin V. read the May Minutes and they were passed as read.
Treasury: Randall S. read the Treasury report for May and the balance was passed as read. Randall also noted that as of the beginning of June the balance was just above our district prudent reserve due to an increase in group donations.
DCM: Jackie B was present. Jackie announced that the letter she had composed was read at many of the meetings she had attended throughout the month.
Alt DCM: Aaron was not present.
Correctional Facility: Tina S. was not present.
Special Needs: Judy Mc. was present and reports that Dave W. was still attending meetings and learning how to walk with his new prostheses. Judy also announced that Mike B, from Shippenville is in the Erie V.A. hospital and last she had heard he was up and walking with a cane and attending AA meetings. Judy encouraged members to continue to remember Mike in their prayers.
Treatment Facility: Joe L. was not present, but at last report everything was going well at Turning Point. Freedom Center was still in need of female volunteers.
Website: Tom S. was not present. John K announced that he did have an opportunity to help Tom with the website and a few of the issues reported last month had been addressed, and that the website was looking good.
Hotline Coordinator: Tim C. not present, no report.
PI/CPC: Jen G. present and reported there were no schedules were put in the closet. Jen was not sure if Weds Oil City meeting “There is a Solution” was put on the website meeting list.
Old Business: DCM Jackie announced that Mary Catherine has resigned as the Grapevine representative due to poor night vision and driving becoming more difficult. Jackie announced that the district is in need of a Grapevine representative and for all members to announce this at the meetings they attend within our district. DCM Jackie also suggested creating a “tab” to the district website for “Announcements,” this tab could announce anything that the district deems important, such as meetings in need of support, attracting more members and donations, and/or attracting more involvement from members with in the district. Randall suggested if any members had suggestions or ideas to please email the website, so this could be posted in the newly created “Announcement” tab. A motion was mad e and passed for this new tab to be added to the website. Jackie also encouraged members to take a little bit of time and check out other districts websites for any additional ideas for our website.
New Business: John K announced that he has created an organization on Facebook the social networking website for District 16; the organization is called “Keep it Simple.” John reported that this is anonymous and this will not post to your wall, this is simply a way to communicate with other members in order to pass along information or just chat with someone. You have to be “let in” by someone who is currently in the group, so you would have to submit a request to someone who is already in the organization and then that person would confirm you as a friend. John asked for members to announce this as a way to expand on the district news. Connie also asked the district for insight on how to encourage the GSRs from some of the groups she attends that do not attend the district meeting on a regular basis. It was announced that home group members would want to call a group conscience to try to encourage someone preferably the GSR or Alternate GSR for the group to attend the district meeting on a regular basis.
The meeting was closed with the Lord’s Prayer.
District 16 13 May 2011 Meeting Minutes.
The Meeting was held May 13, 2011, at the First Presbyterian Church in Franklin, Pa. It was opened by DCM Jackie B.
Secretary: Erin V. read the April Minutes and they were passed as read.
Treasury: Randall S. read the Treasury report for March and April and both reports were passed as read. Randall also noted that as of the beginning of May the balance of the report was $1048.66 just above our district prudent reserve.
DCM; Jackie B was present. Jackie announced that she had an opportunity to compose a rough draft letter that if approved will be sent to all meetings in District 16 regarding smoking concerns and donations by groups.
Alt DCM: Aaron was present, nothing new to report.
Correctional Facility: Tina S. present, and reports that the updating of the jail list is almost complete.
Special Needs: Judy Mc. was present and reports that Loree and Dave W. are back to attending meetings and feeling better. Judy also announced that Mike B, from Shippenville is in the hospital and encouraged members to remember Mike in their prayers. Judy also reminded members that if any member is in need of meetings being brought into them please leave Judy with a name and a reliable phone number for her to follow up with.
Correctional Facility: Joe L. was not present, but at last report everything was going well at Turning Point. Freedom Center was still in need of female volunteers.
Website: Tom S. present and reported 121 hits to the website. A few members pointed out that when they accessed the website only half of a web page would be displayed and other issues with the website. Tom was going to check on this and hopefully resolve this issue very soon. After some discussion Tom was going to also embed the website with a PDF file of the meeting schedule so that members would be able to view and print it easier.
Hotline Coordinator: Tim C. met with Chase and they went over all the details for the hotline and the torch has now been passed. Tim is going to contact Communication Center for a run down on how many calls are placed to the hotline monthly.
PI/CPC: Jen G. present and reported there were no more schedules left in the closet. Jen was going to send master copy of meeting schedule to Tom and Randall with all new updates. Jackie volunteered to replenish literature in the Clarion area.
Old Business: All groups are still encouraged and reminded that donations are appreciated. Jackie’s letter she composed was read aloud and passed as read and should be distributed to all meeting contacts and GSR’s.
New Business: DCM Jackie B. reported that progress was made with Clarion County Jail, and a Big Book or 12 and 12 Study has been approved and the jail is open to times and days. Jackie B. also reported attending other District meetings in the hope of gaining insight of idea’s to attract more members to come to the District meeting more often. This issue was tabled until the June meeting. It was discussed and decided that a contact list of district officers could be put on the website. Randall made a motion to reprint the updated meeting schedules that Jen will email him. 1000 schedules will be printed up by next meeting.
The meeting was closed with the Lord’s prayer.
District 16 8 April 2011 Meeting Minutes:
The Meeting was held April 8, 2011, at the First Presbyterian Church in Franklin¸ Pa. It was opened by DCM Jackie B.
Secretary: Erin V. read the March Minutes and they were passed as read.
Treasury: Randall S. was not present, no report given. Jackie B did remind all groups that the district is still under prudent reserve.
DCM: Jackie B present, no new report.
Alt DCM: Aaron was present, nothing new to report.
Correctional Facilities: Tina S reported that she is still in the process of updating the jail list with the Warden. Tina asked the group for some direction in regards to males that are currently on the jail list that have not been attending. The group decided that Tina may contact each person to see if they are still willing to volunteer in the jail; if they are not reachable their name would be removed from the list at that time. Tina also reported that there is no need for literature at the jail currently. Tina also checked with the Warden to see if the district may purchase a lock for the literature locker at the jail, but the jail does not want their property locked up.
Special Needs: Judy Mc was not present, no report.
Treatment Centers: Joe L was not present, no report for Turning Point. Connie announced that women are still needed to volunteer at Freedom Center on Tuesday evenings; all that is needed is to sign a Confidentiality Agreement once you arrive at Freedom Center.
Website: Tom S reported 101 hits on the website for the month. Tom also changed the “Theme” of website to shaking hands, he encouraged the group to take a minute and check it out. Tom also brought in the meeting schedules that the district ordered and updated the website with this most current meeting schedule. Suzie pointed out that on the printed meeting schedules that were brought in the Wednesday “There is a Solution” in Oil City at noon is not on the schedule. Tom said he would double check that this is corrected on the website and when meeting schedules were reprinted this meeting would be put on the list. The announcement was made that the schedules would be in closet in main meeting room.
Hotline Coordinator: Tim C. was in contact with Chase, they are going to get together soon so that Tim can fully takeover this position. Tim asked if any members need to contact him regarding the hotline to call him 814-516-0806.
PI/CPC: Jen G was not present, but did leave a report with Jackie that literature was being replenished in the immediate area. Jackie was going to follow up with Jen in regards to literature for the Clarion County area.
Old Business: Jackie announced again that the District is still under prudent reserve and asked for members to announce and encourage GSR’s to attend the district meetings and also leaving the Treasury report out for members to see exactly where and how money that is donated is spent. Tom C. brought up for discussion fundraising ideas for the district; this was tabled again for next meeting due to time constraints.
New Business: Jackie brought to the groups attention that members are complaining of walking through “smoke clouds” on their way into the meeting places. There was much discussion regarding how far smoking should be from the entrance. Jackie announced that state law mandates that smokers should be at least 25 feet from a public entrance. Members are encouraged to announce at meetings for smokers to respect this law and also to not throw cigarette butts in the grass. Jackie also pointed out what a privilege it is for our groups to hold meetings in these locations and if we do not respect our meeting place we could potentially lose them. Jackie read a letter from New York regarding the World Services budget, it was pointed out that World Services overspent on their yearly budget more that they had predicted they would. Tim C. proposed that the group compose a letter for the meetings in our Area pertaining to these smoking concerns, also the concerns of being under our prudent reserve and group donations. Jackie and Erin were going to plan a get together to try to compose a letter for the next district meeting for approval.
The meeting was closed with the Lord’s Prayer.
District 16 February 11, 2011 Meeting Minutes
The Meeting was held February 11, 2011, at the First Presbyterian
Church in Franklin, PA. It was opened by DCM Jackie B. with the
serenity prayer. Erin V. did not get an attendance count on members
present.
Interim Pastor Dale began the meeting asking for AA groups to fill out
surveys, rating the church and its facilities. Pastor Dale also
announced, due to an afterschool program being held in the basement of
the church he requested that AA members arrive no earlier than 6 pm for
meetings.
Secretary: Erin V. read the January meeting minutes and they were
passed as read.
Treasury: Randall S. gave treasurers report ending with our District
is STILL under prudent reserve. Announcement was made for GSR’s and
Officers to continue to encourage groups who are not donating to
district to do so. Randall also announced that the District
overspent by $346 for 2010. Randall also fixed the errors on the
Treasury spread sheets; they are now up to date.
DCM: Jackie B passed out forms for members to take to their home
groups and update their meeting contact person for the district. These
forms can be returned to Jackie or can be emailed to GSO. Also, Jackie
reminded members that AA Position forms need to be turned in as soon as
possible.
Alt DCM: Aaron was present, nothing new to report.
Correctional Facilities: Tina was not present Erin V. reported jail is
sufficiently stocked with literature.
Special Needs: Judy Mc reported that Dave W from Cooperstown had
second amputation and is now at home. Also, Loree D. fell and cracked
her ankle. Judy announced that meetings will be brought into these and
any other members homes when they are comfortable to have visitors.
Judy requested if any members hear of anyone who is requesting a
meeting be brought into their home please provide a reliable phone
number for Judy to collaborate a meeting. Meetings are currently being
brought into Sugarcreek Station for Sandy.
Treatment Center: Joe L reported all is well at Turning Point; he is
also incorporating some AA Literature with his talks with the clients.
Erin C. reported all is well at Freedom Center with the clients there.
Website: Tom reported 84 hits. Erin C sent a flier to Tom to put on
website for an AA function. Tim W pointed out that two Titusville
meeting and one Clarion meeting on website needs updated as meetings
have been changed. Jen is going to email Tom with meeting changes so
website can reflect this.
PI/CPC: Jen received all the literature from Erin V, and master copy
meeting schedule from Randall. Jen also asked Jackie if she would be
able to help replenish literature in Clarion area.
Grapevine: Mary Catherine is still waiting for Grapevine box to be
brought in by JJ.
Old business: There was discussion regarding Getaway weekend and costs
involved. DCM Jackie will be attending and paying her own way for the
weekend due to the district being under prudent reserve. There was
another reminder for all AA members to announce at meetings that the
district is well under prudent reserve. Tom did get an estimate from
D&S Printing in Titusville for $96.41 for 1000 meeting schedules to be
printed and folded. This is considerably less than what district has
been paying in previous years.
New Business: Judy brought up for discussion that the Jail literature
fund was where money was overspent last year by the district. Judy
suggested that a monetary limit be placed on literature for the Jail.
DCM Jackie suggested that groups pray and meditate regarding this
matter. Tom asked what the Traditions stated in regards to supplying
literature when the district is under prudent reserve. There was
also a discussion that was tabled until next month in regards to Non AA
announcements and whether such announcements should be allowed on the
AA website.
District 16 January 14, 2011 Meeting Minutes
The meeting was held January 14, 2011, at the First Presbyterian
Church, Franklin, Pa. It was opened by DCM Jackie H. with the
serenity prayer. There were 19 members present.
Secretary: Erin v. read the December meeting minutes and they were
passed as read.
Treasury: Randall S. gave treasurers report ending with we are still
under prudent reserve. It was passed as read. Randall also reported
that he is fixing old treasurer spreadsheet and retyping on Excel and
will be fixing errors for his next report. Aaron reported Steve K.
brought in an invoice for Regal Printing for the December schedules
that were printed off. Jackie H. Bentley M, Aaron W, and Randall S
will be scheduling a time to go to bank together to sign off on AA bank
account.
DCM: Jackie H thanked everyone for voting her into her new position.
An AA Officer Form was passed around for officers to fill out and
Jackie H. would take this form to the next area meeting.
Alternate DCM: Aaron W. was present but nothing new to report.
Correctional Facilities: Tina S was not present. Jackie H is looking
into Clarion County Jail as a Coordinator for meetings. Steve K.
reported that he has been announcing (at meetings) that the district is
under prudent reserve, and encouraging groups to send money to the
district in order to buy books for the jails that are in our district.
Venango Jail is still in need for a male coordinator on Saturday's.
Special Needs: Judy Mc was not present, but Bently M. reported that
Dave Winger had an leg amputation and when he is feeling up to it,
meetings can be brought into Dave's home. For now anyone may call Dave
on the telephone (his number is in phone book). Jackie H. also
mentioned there was an old timer who was going to give ok when they are
comfortable for meetings to be brought into their home as well. Steve
K suggested that meetings could be brought into Jimmy and Jenny M who
live in Fryburg.
Treatment Centers: Joe L. not present.
Web site: Tom S. reported 102 hits. Tom also put Getaway Weekend
flier on the web site. Jen G asked if Women's Spirit weekend and
Butler Big Book fliers could be put onto web site. Members were
encouraged to email fliers to Tom at the website.
PI/CPC: Erin V. reported going to give Jen G. literature that she had
leftover. Erin also reported that last case of Big Books arrived and
they would be delivered to the Jail in the next coming days. Erin
reported Venango Jail was sufficiently stocked with literature for a
few months. Randall S. passed out meeting schedules to members, a few
errors were discovered. Randall gave Jen meeting schedule for her to
update errors. Randall reported his employer declined the printing of
AA meetings on their equipment, it was suggested that Jen compare
prices for printing in the area. Tom volunteered to ask one of his
customers for an estimate on the printing as well. Randall calculated
cost of about 30 cents per schedule from Regal Printing. Jackie also
inquired about Big Books for Clarion Jail, Erin V. said she would look
into the possibility of her employer donating some used hard backed Big
Books. Steve K. asked what was process for groups to register their
meeting. Bently gave Steve an AA Group registration form to fill out
and return to Jackie for her to take to next Area meeting.
Grapevine: Mary Catherine not present.
Old Business: Hotline Coordinator Position is still available, it was
voted and passed that person to fill this newly created position would
have to have two years sobriety.
Newly updated hotline phone numbers were given to Chase S for this
year. Chase S also recapped what Hotline position entailed for GSR's
and officers to take to their home groups to announce. The suggestion
was made that members may email their phone number to the web site for
the hotline. Tom also said he would post Men's jail position and
Hotline position on the web site. Announcement was made again that the
district was low on funds and that this should be announced at all
meetings.
New business: Joe asked if he could step up and be a GSR of multiple
groups? Bently informed group that anyone could be a GSR for multiple
groups, but you would only have "ONE" vote if anything was voted on.
Jackie H announced that she likes the word "Soliciting" and we should
use this word when asking for donations for the district. Tom asked if
district would pay for hotel rooms for members who attended Getaway
Weekend since funds are low. It was voted on and passed that a basket
would be passed at District Meeting until funds were above prudent
reserve.
Meeting was closed with Lord's Prayer.
District 16 December 12, 2010 Meeting Minutes
The meeting was held on December 10 , 2010, at the First Presbyterian Church, Franklin, Pa. It was opened by DCM Bently M. with the serenity prayer. There were 18 present.
Secretary: Erin C. read the November meeting minutes and they were passed as read.
Treasury: Aaron W. gave the treasurer’s report ending with we are still under our prudent reserve. It was passed as read.
DCM: Bently M. thanked everyone for letting him be of service.
Alternate DCM: not present
Correctional Facilities: Patty T. reported all’s well. Jack F. said ditto. Randall S. reported that Sara G. stepped down from the Clarion County jail meetings.
Special Needs: not present
Treatment Centers: Joe L. not present. Erin C. reported all’s well at the Freedom Center.
Website: Tom S. reported 94 hits and that he feels like the maytag repair man-no one sends him anything to post.
PI/CPC: Erin B. reported the books for the jails were ordered and on their way. She found a box of “It Sure Beats Sitting in a Cell” so didn’t order anymore. There was discussion on materials for Clarion County jails. It was decided to see what was needed.
It was brought up to buy big books from Amazon and looking on Freecycle and such. Bently M. suggested it be checked out as it’s not supporting AA to buy books as they sell them at cost.
Grapevine: not present. Bently M. reported that he had run into J.J. whom told him he’d bring the Grapevine materials to the next District meeting.
Old Business: Randall S. reported he’s been editing the When and Where. It was asked to add the Parker 12 &12 meeting on Sunday nights and a couple new meetings. Patty T. also gave him some meeting changes. It was voted on and passed to add the 3 meetings.
New Business: Chase S. shared that he has been the hotline coordinator for 6 years and asked if it shouldn’t be added as a position. He explained that it only took an hour or two of his time a month. He offered to help transition the coordinator. It was voted on and passed to make this new position and GSR’s were asked to take back to their home groups that the district was in need of a hotline coordinator. Hotline sheets were handed out to GSR’s to get names and numbers of anyone willing to help and bring them back to the next meeting. Bently M. thanked Chase for all his work and there was a hearty round of applause for Chase.
Aaron W. stood for the office of Alt. Dcm and was unanimously elected.
There was discussion on taking up a collection at the district meetings as we are under our prudent reserve. Tom S. commented on how few groups donated and wondered what we could do to encourage groups to donate as they should. Randall S. suggested GSR’s taking it back to their home groups.
Closed with the Lord’s prayer
District 16 November 2010 Meeting Minutes
The meeting was held on November 12th , 2010, at the First Presbyterian Church, Franklin, Pa. It was opened by DCM Bently M. There were 20 present.
Secretary: Erin C. read the October meeting minutes and they were passed as read. She thanked Randall S. for filling in for her the previous month.
.
Treasury: Aaron W. gave the treasurer’s report, ending with we are still under our prudent reserve. It was passed as read.
DCM: Bently M. reported that both he and the Alt. DCM, Jackie H., attended the Area elections on the 10th of October, 2010. The new officers are: Delegate-Jean M., Alt. Delegate- Richard S., Alt. Chairperson-Yvette N., Secretary-John W. and Treasurer-Spencer A.
Alternate DCM: no report
Correctional Facilities: Patty T. reported there is a new contact person for the Franklin Prison as Mike Sabowski retired. His name is Dep. Warden Kelly McKenzie and has been very good about keeping in touch.
Special Needs: Mary Catherine S. reported she brought the Special Needs materials for whom ever takes over.
Treatment Centers: Joe L. reported that he and Jeff B. went into Turning Point on November 4th. The next date is December 2 and offered to go along with his replacement. He also has the movie to pass on.
Website: Tom S. reported 128 hits and the website is paid up for 3 years.
PI/CPC: Erin B. had nothing new to report. Patty T. reported she checked the 12 & 12 app. for the i-phone and it gives our hotline #.
Grapevine: not present.
Old Business: Randall S. reported he typed the when and where meeting schedules into Word format using Word 2010. This will enable the district to print schedules at a much lower cost and allow for faster updates . After discussion it was voted on to go forward with the PI/PCP officer as the keeper of the file and a backup hard copy made. There was a round of applause for all Randall’s hard work.
There was also a discussion on the “out of district 16 meetings” on our meeting schedule.
Most were in favor of keeping them on so for now it was decided to remove out of town’s as we need the room.
Elections were held with the following results:
Grapevine: Mary Catherine S.
PI/CPC: Jen G.
Website: Tom S.
Treatment Centers: Joe L.
Special Needs: Judy McL.
Corrections: Tina S.
Alt. DCM: no one stood
DCM: Jackie H.
Treasurer: Randall S.
Secretary: Erin B.
New Business: Judy McL. Brought up the hotline for discussion next month.
Closed with the Lord’s prayer.
District 16 Committee Meeting
08 October 2010
15 present
Meeting was called to order at 7:00pm in the Library of the First Presbyterian Church in Franklin, PA by DCM Bently M. The meeting opened with the Serenity Prayer
Secretary was not present. No minutes read. A substitute secretary volunteered to take notes and type minutes for the November meeting.
Treasurer’s report was read by Aaron. Aaron is looking for disks from 2008 to locate internet expenses. Moved to accept as read, seconded, passed.
DCM Bently reported that he attended a workshop in Warren. Area 60 provided final General Service Conference reports for distribution to groups. GSRs were asked to take copies back to their home groups and discuss. Approximately 300+ current meeting schedules were printed and also given to GSRs to take to groups as needed. October 10th will be Area service elections with no Fall assembly.
Alternate DCM Jackie reported that she was preparing for District service elections to be held at the November meeting.
Corrections – Patti reported that there was a new 1 ½ hour time slot for the women’s meetings in the Venango County Jail that could be used for either 2 or 3 groups depending on population. Men’s units also have this option (?). Last week was short-staffed at the Jail, so only one group met with a guard standing outside the room.
Special Needs – not present, no report.
Treatment Centers – Joe reported that there was a good group at Turning Point on October 7th. A large number of client participated with good response. Several sponsees had been recently released from the program and he has rides set up for the future. October 28th is the next visit. He thanked Jeff for his help. Patti reported that the weekly meetings at the Freedom Center continue, Emmy D. from Mercer will be coming up next week.
Website – Tom reported that the domain name registration and contracts expire on December 3rd. He asked if he should renew using his personal credit card. The committee discussed and approved. He will bring a receipt for reimbursement. Greg asked about the 12 & 12 application for smartphones not picking up all the meetings in the District. Discussion was held on this and other applications for iPod and iPhone. Patti will research these and report out next month.
PI/CPC – literature for Pathways Adolescent Center arrived and will be given to Randall to deliver there, 20 copies of each, total order of $23.00 will be reimbursed by District treasury. Additional meeting lists will be placed in the closet. GSRs looked through the meeting lists and started making corrections for re-printing.
Grapevine – not present. JJ now living in Warren area, has all the materials and will give it to Paul K to return to District.
District 16 September 2010 Meeting Minutes
The meeting was held on September 17, 2010 at the First Presbyterian Church, Franklin, Pa . It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 16 present.
Secretary: Erin C. read the August 9, 2010 meeting minutes and they were passed as read with two corrections. It said April minutes instead of July and there was a typo.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. He passed on a domain renewal letter he had picked up in the District’s mail to Tom S.
DCM: Bently M. reminded elections are coming up on November 12, 2010 and asked everyone to pass the word, especially GSRs. He also passed out seeds of service.
Alternate DCM: Jackie H. had nothing new to report.
Correctional Facilities: Jack F. reported the lockers are still full of books and that men are still needed for the Venango County jail on the 1st Saturday of the month. Please contact Jack F. at 814-425-2301 with your name as it appears on your driver’s license, DOB, and SS#. Patty T. reported that both the men and women’s jail meeting were extended another half of an hour. She had found the lockers almost empty of books so she will get it figured out.
Jackie H. reported (last time) she has only received 1 application other than her own for the Clarion County jail. The phone number to get in touch with Jackie H. to volunteer for the Clarion jail (women’s side) is 814-538-9095.
Special Needs: Mary Catherine S. reported nothing new and asked if anyone had info on the handicap accessibility of their home groups. Randall S. said he had sent an e-mail to Erin C. to pass along to her. After much discussion it was decided that unless both meeting room and bathroom were handicap accessible it would not be put in the schedule as handicap accessible. A schedule was passed around for any HA updates anyone knew of before the reprinting.
Treatment Centers: Joe L. reported that he and Jeff B. went into Turning Point last week ago and will be going again in two weeks. He said three men have found sponsors. Joe L. also reported that the men at Turning Point are in need of clothing. GSRs were asked to take this back to their home groups. He has also spoken with someone to stand for the treatment center seat.
Website: Tom S. reported receiving a flier for the Titusville Anniversary dinner. He again said he will check on the website renewal.
PI/CPC: not present. Bently M. reported he received a phone call from a man in Erie saying they needed meeting schedules at the Venango VA. Bently said he will check with Erin as he thought she had taken them in. Jack F. said the box of schedules were empty.
Grapevine: not present
Old Business: Patty T reported receiving money from a Friday night meeting where they had a literature fund can for the jails. She suggested putting the money in our general fund and retiring the program in this district for now. It was voted on and all agreed to discontinue this program.
New Business: GSRs are asked to announce that we are still under our prudent reserve. Everyone is reminded the elections are coming up on November 12, 2010 at the monthly district meeting. GSR’s need to be announcing this at their home groups so members are offered this rewarding chance for service work.
Closed with the Lord’s prayer
District 16 August 2010 Meeting Minutes
The meeting was held on August 13 , 2010 at the First Presbyterian Church,
Franklin, Pa . It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 16 present.
Secretary: Erin C. read the April 9, 2010 meeting minutes and they were passed as read with three corrections. Under DCM it was the Five Alive group that needed to state they are donating their things to the new “There is a Solution” group. Under Alt. DCM it should have read Jen G. asked how the inmates are assigned not said they were assigned. Also under Treatment Centers it should have been included that Joe L. was voted back in as Treatment Center Coordinator.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. Bently M. said that any future workshops be put on hold because we are under our prudent reserve. GSR’s are asked to report this to their home groups. Joe L. asked what the AT&T line was for on the treasury report and Aaron said he would check it out believing it was there from our old hotline set-up.
DCM: Bently M. reported elections are coming up and asked for a show of hands of those who will be sticking around for another two years.
Alternate DCM: Jackie H. reported she has been studying the service manual on elections and read a bit on GSRs. They should be active in their home group and have 2 years sober. There is a pamphlet on GSRs and alternate GSRs should be elected at the same time. She also explained that DCMs should have 4-5 years sobriety and have been GSRs. There is also a pamphlet on the DCM duties. She said everyone should be familiar or get familiar with the service manual and how elections work. Home groups should elect their GSRs before the District elections. There was little discussion on getting everyone on the same elections schedule but mostly everyone present didn’t feel it was feasible.
Correctional Facilities: Jack F. reported there was plenty of books and schedules at the jail. He said Patty T. did get in touch with Mike about extra time. He also reported a case of hard back bib books were taken to the Clarion jail. He found someone for the second Saturday but men are still needed for the Venango County jail on the 1st Saturday of the month. Please contact Jack F. at 814-425-2301 with your name as it appears on your driver’s license, DOB, and SS#.
Jackie H. reported she has only received 1 application other than her own for the Clarion County jail. The phone number to get in touch with Jackie H. to volunteer for the Clarion jail (women’s side) is 814-538-9095.
Special Needs: not present
Treatment Centers: Joe L. reported that he and Jeff B. went into Turning Point two weeks ago and will be going again next week. He said he is sponsoring a man there and his sponsor has taken him and Jeff B. as he doesn’t have his license. Randall S. said a Teresa Crawford of Pathways in Oil City requested some young people pamphlets and that she already has a rack. Erin B. said she will get with Randall and Teresa to see what they need. It was voted on to buy them what they need. Randall S. also asked about when the meeting schedules would be reprinted and Erin B. replied in December. Erin C. reported all was going great with the Freedom Center meetings.
Website: Tom S. reported 114 hits and only a couple inquiries about meetings from people visiting the area.
PI/CPC: Erin B. had nothing new to report. Joe L. brought up old meeting schedules he’s seen in various meetings and was concerned the meetings do not have a GSR to keep things updated. There was a discussion on what could be done to make sure all meetings have a GSR. Suzi K-R asked if a group HAD to have a GSR and was answered only if they want a voice and to be kept updated on all things AA. She said she would take that back to the new “There is a Solution” group.
Grapevine: not present
Old Business: Bently M. reported that GSRs need to see if their home groups meeting places are handicap accessible, both the meeting and bathrooms. This needs to be reported to the Special Needs coordinator, Mary Catherine S. so she can get it to Erin B. before the meeting schedules are reprinted.
New Business: Everyone is reminded the elections are coming up on November 12, 2010 at the monthly district meeting. GSR’s need to be announcing this at their home groups so members are offered this rewarding chance for service work.
Closed with the Lord’s prayer
District 16 July 2010 Meeting Minutes
The meeting was held on July 9, 2010 at the First Presbyterian Church, Franklin, Pa . It was called to order by DCM Bently M. and opened with the serenity prayer. There were 12 present.
Secretary: Mike B.. read the June 11, 2010 meeting minutes and they were passed as read with two corrections. They should read Erin C. read the May 14, 2010 meeting minutes… . Also that the office of DCM should be added to the elections.
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Treasurer: Bently M. read the treasurer’s report and it was accepted as read.
DCM: Bently M. reported that the Hydetown 12&12 meeting must remain the same until New York issues it’s new group number as Titusville 12&12. It will need to read in the groups’s secretary reort that the Hydetown 12 & 12 donated all their stuff to the Titisville 12 & 12.
He also reported the 5 Alive group is discontinued due to Traditions being broken though he believes there is a solution. Jennifer G. will be meeting with that group to discuss it’s assets.
Tom S asked what can you do when people steal money. Bently M. said it was on them. There was some discussion on treasurers bringing money to meetings.
Alternate DCM: Jackie H. –nothing to report. Randall S. asked when a group adopts an inmate is there a problem with women writing to men and visa-versa? Jennifer G. said the inmates are assigned to the groups through GSO. The group writes back as a whole then sends the letters to their inmate to the district who sends them to the area who sends to inmate.
Correctional Facilities: Patty T. reported that she and Erin B. stocked the lockers at the Venango Jail with Big Books and meeting schedules. Patty has a case of big books for the Clarion County Jail
Jack F. reported 2 men are still needed for the Venango County jail on the 1st Saturday of the month. Please contact him at 814-425-2301 with your name as it appears on your driver’s license, DOB, and SS#.
Special Needs: not present
Treatment Centers: Joe L. reported that Michael ? will not be going in anymore and that he is willing to finish out Michael’s term along with Jeff . They went in on May 29th and will be going every third Thursday.
Website: Tom S reported he needed to get the minutes on the website. Mike B. said he will send him a copy of the minutes he just read. He also reported that the hits were down.
PI/CPC: Erin B. reported everything was well and that she is checking that all is where it should be and is replenishing general pamphlets. Jackie H. volunteered to help in Clarion County.
Grapevine: not present
Old Business: covered under DCM report
New Business: Jackie H asked for GSR’s to check or what for handicap accessability of groups and Bently M. said should notify Mary S.
Reminder of elections
Closed with the Lord’s prayer
District 16 June 2010 Meeting Minutes
The meeting was held on June 11, 2010 at the First Presbyterian Church, Franklin, Pa.
It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 13 present.
Secretary: Erin C. read the April 9, 2010 meeting minutes and they were passed as read with one correction. The phone number to get in touch with Jackie H. to volunteer for the Clarion jail (women’s side) is 814-538-9095.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. He had talked with the people at the Communications Center and is getting a good understanding of what we have. They will work with to make any changes we need.
Some changes were brought up for on the collections sheet. There is no more Happy Hour meeting in Utica, the Hydetown 12 & 12 meeting is now the Titusville 12 & 12, the new young people’s meeting in Marienville and three Clarion meeting are not on the list.
DCM: Bently M. reported that since we were half way through the year we needed to decide on when to have elections. After discussion the elections were set for November. GSR’s were asked to announce to their groups that the offices of Alt. DCM, Secretary, Treasurer, Correctional Facilities, Special Needs, Treatment Centers, Website, PI/CPC, Grapevine and Archives are open.
Alternate DCM: Jackie H. reported going to the quarterly meeting and passed out seeds of service. She brought the letter about home groups “adopting” an inmate and passed it around reminding GSRs to take it back to their home groups. Denny S. mentioned there was a good article on this in last months Grapevine.
Jackie H. also reported working with the warden on organizing the woman’s Clarion County Jail meetings. She needs women to call her at 814-538-9095 if they can volunteer. As the number was wrong in the last secretary’s report she is hoping to get a bigger response. So far it looks like the meetings will probably have to be in the afternoon.
Correctional Facilities: Patty T. reported that there was only one big book and some inmate-to-inmates at the jail. Erin B. said she has more in her car and will drop them off tonight.
Jack F. reported meetings are only 10 minutes apiece for 5 cell blocks. He found someone for the second Saturday but men are still needed for the Venango County jail on the 1st Saturday of the month. Please contact him at 814-425-2301 with your name as it appears on your driver’s license, DOB, and SS#.
Special Needs: Mary Catherine S. reported that women were taking a meeting to Shelly H. as she’s laid up with a broken leg. Jackie H. said she’s knows of an old timer who might need a meeting, she’ll get the number.
Treatment Centers: Erin C. reported Going to the Freedom Center a few times and the meetings are well received. On June 1st Karen Z. went in along and she will alternate with Erin C. every two weeks. Women are asked to call Erin C. at 814-229-2107 to volunteer to go along. Woman’s leads are also wanted for Sunday nights.
Website: not present
PI/CPC: Erin B. reported she has the invoices from the workshop and the It Sure Beats Sitting in a Cell order. She also said she can get hard back big books from the treatment center where she works if the jails Clarion County jail could still use them. Jack F. said there were still a lot of meeting schedules at the jail.
Grapevine: not present
Old Business: Bently M. reported that the workshop went well but not well attended. Randall S. suggested the next workshop on service. Erin C. reminded that we had discussed having it about the district meeting/service right before the election so people could see what each position was about.
New Business: It was brought up that the 1 o’clock meeting was closed when some individuals tried to attend. Bently M. said he would go straighten it out.
Aaron W. brought up the radio commercial with our hotline number. Jackie H. reported talking with the man she thought might be responsible and he said he knew nothing about it.
Closed with the Lord’s prayer
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District 16 May 2010 Meeting Minutes.
The meeting was held on May 14, 2010 at the First Presbyterian Church, Franklin, Pa.
It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 20 present.
Secretary: Erin C. read the April 9, 2010 meeting minutes and they were passed as read.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. He asked GSRs to report back to their home group that donations were down and we are under the prudent reserve.
DCM: Bently M. reported he was coasting.
Alternate DCM: Jackie H. reported going to the getaway weekend along with the DCM Bentley M. She was on a corrections committe workshop and and reported a program for home groups to adopt an inmate to correspond with. It was suggested that the district already has a P.O. box that could be used and the GSR,s were asked to mention it to their home groups for feedback. A lot of questions were raised and it was tabled until next meeting when Jackie will bring the information she has.
Jackie H. also reported she has been in touch with the Clarion County jail’s warden and the meetings will have to be set up on an afternoon as the nights are all taken. She has the volunteer forms to be filled out by interested parties. Jackie’s # is 814-385-6357.
Correctional Facilities: Patty T. reported that we were low on books at the jail and was wondering if there were more somewhere. Erin C. reported that Erin B. was not able to be present and she believed there were more books. Jack F. also reported men are still needed for the Venango County jail on the 1st and 2nd Saturdays of the month. Please contact him at 814-425-2301 with your name as it appears on your driver’s license, DOB, and SS#.
Special Needs: Mary Catherine S. reported talking to Shelly H. about a meeting as she’s laid up with a broken leg. J. J. T. suggested no more than 4-5 people.
Treatment Centers: Joe L. reported he went into Turning Point on April 29th along with Mike B. and
Jeff B. and will be going in again on May 20th. Mike B. is sponsoring there and still has to jump through hoops.
Erin C. reported setting up meetings at Freedom Center every other Tuesday eve. at 7pm. Please get in touch with Erin C. at 814-229-2107 if you’d like to help.
Website:
PI/CPC: Erin B. reported she was going to devote a whole day to going around restocking literature in the places she can’t get to due to work.
Grapevine: J.J. T. reported he set up the Grapevine display at the Acts of Recovery in Clarion and sold $15 worth of materials. He also said he met with the Area Grapevine rep. over the Getaway weekend and got a lot of info, such as the district should buy him and his home group a subscription. It was voted on and passed to buy him a subscription. Randall ?. told J.J. he had found some materials at the church from his Acts of Recovery display and discussed a meeting to return them.
Old Business: Erin C. reported for the Traditions workshop committee. The workshop will be held on May 15 at the Methodist Church in Tionesta (same one as last time) and the committee will be meeting right after the district meeting. Everyone is encouraged to stay and help. We still need some speakers on the traditions and volunteers for food, clean and set up and the like.
New Business: After a discussion Russ R. made a motion that all offices handling money make a financial report along with their regular report at each district meeting. The motion was seconded and passed all in favor.
Closed with the Lord’s prayer
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District 16 April 2010 Meeting MinutesThe meeting was held on April 9, 2010 at the First Presbyterian Church,
Franklin, Pa . It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 22 present.
Secretary: Erin C. read the March 12, 2010 meeting minutes and they were passed with one correction. Russ R. said that J.J. T. had reported at the last meeting he had funds for the Grapevine that he needed to know what to do with and that it needed included in the minutes.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. He reported he is still checking some charges on the Freedom Voice bill. He is also looking into the fluctuations in donations from the groups.
Tom S. reported that someone had asked him what the prudent reserve was. A few different members explained bringing up discussion on donations. The pamphlet Self-Support: Where money and Spirituality mix was a suggested read.
DCM: Bently reported he attended the Getaway Weekend along with a few others from our district where he attended a workshop on pamphlets. Bently also spoke with Ed W., archives rep., and asked him to come speak at our workshop and he agreed.
Bently M. also reported the 2nd quarterly area meeting was coming up where there would be a workshop on GSRs. He asked who all was going and 8 people raised their hands. It was then voted on to pay for gas in two vehicles for the trip.
Alternate DCM: not present
Correctional Facilities: Patty T. reported she’s home and basically everything is fine. She will be making up a new schedule as volunteers have changed. At her last visit to the jail there were plenty of books. Any women interested in doing the jail meetings please call Patty T. at 814-385-6357.
Jack F. reported that he needs to step down from the position due to health problems and that men are needed for the Venango County Jail. If Interested call Jack F. at 814-425-2301.
After discussion it was voted on and passed to buy 200 copies of “It Sure Beats Sitting in a Cell” booklet for the jails.
Special Needs: not present
Treatment Centers: Michael D. reported they went into Turning Point on March 18th and again on April 15. They are scheduled to go again April 29th. He commented that all was well and is seemed that the smaller the group the more questions they asked. He also asked GSRs to report that the long term men need sponsors.
Erin C. reported talking with the Freedom Center and together are arranging dates and times.
Russ R. talked to Deerfeild, the treatment center in Titusville, and they are interested in Russ having something for the women, maybe a meeting. She will be looking into it!
Website: Tom S. reported 120 hits. He has been working on the website and announcing at meetings to send him event fliers.
PI/CPC: Erin B. reported she was going to devote a whole day to going around restocking literature in the places she can’t get to due to work.
Grapevine: J.J. T. reported he set up the Grapevine display at the Acts of Recovery in Clarion and sold $15 worth of materials. He also said he met with the Area Grapevine rep. over the Getaway weekend and got a lot of info, such as the district should buy him and his home group a subscription. It was voted on and passed to buy him a subscription. Randall ?. told J.J. he had found some materials at the church from his Acts of Recovery display and discussed a meeting to return them.
Old Business: Erin C. reported for the Traditions workshop committee. The workshop will be held on May 15 at the Methodist Church in Tionesta (same one as last time) and the committee will be meeting right after the district meeting. Everyone is encouraged to stay and help. We still need some speakers on the traditions and volunteers for food, clean and set up and the like.
New Business: After a discussion Russ R. made a motion that all offices handling money make a financial report along with their regular report at each district meeting.
Closed with the Lord’s prayer
District 16 March 2010 Meeting Minutes
The meeting was held on March 12, 2010 at the First Presbyterian Church, Franklin, Pa.
It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 20 present.
Secretary: Erin C. read the February 12, 2010 meeting minutes and they were passed as read. She also asked for reimbursement for ink and paper and it was voted on to do that.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read.
DCM: Bently M. reported that he had nothing new to report.
Alternate DCM: Jackie H. reported on her progress with the Clarion County jail. She has not heard back from the counselor. She asked that all GSR’s take back to their home groups that she is in need of women willing to make a commitment to do the jail meetings in Clarion, although it is not known for sure when they will be yet, maybe Tuesday evenings from 6:30-7:30. If interested call Jackie H. at 814-538-9095.
Correctional Facilities: Bud S. reported everything going well, waiting to hear about getting more time as there are so many that want to come to the meetings and they have to keep the blocks separate. He also asked the GSRs to tell their groups men are needed for the Venango County Prison and interested parties are to call him at 814-676-8825. Erin C. reported that the meeting schedules were out of date and Erin B. said she’d take some new ones in with her. Russ R. brought in some donated AA books and Grapevines and suggested they may be used in the jails if we take out the staples.
Special Needs: Mary Catherine S. reported being asked about Sam Jones’ meetings and said she will be organizing them soon.
Treatment Centers: Michael D. reported they went into Turning Point on February 25th and will be going again on March 18th. Erin C. reported playing phone tag with the Freedom Center.
Website: Tom S. reported 83 hits. He has been busy cleaning it up and will get with Russ R. on some problems he’s having with the html. He asked if any one had any ideas for the website and that GSRs ask in their home groups.
PI/CPC: Erin B. reported she had dropped off the big books to the jail and will take in new meeting schedules and see about the donated items. Bently M asked if the new schedules were being put out and Erin said she’s working on it. Jackie H. said she’s been putting meeting schedules in Clarion Drug and Alcohol regularly as they disappear at an alarming rate. She’ll give them directly to the counselors from now on and Russ R. suggested pointing out to them that they can print them off the website also, along with other areas.
Grapevine: J.J. Turton asked to update his materials, and asked exactly what he should be doing. Bud S. explained he would set up at district events and suggested he get a hold of Wild Bill, the area Grapevine coordinator, saying he would be able and willing to help him with anything. Bently said he will get J. J. registered as our Grapevine rep. Paul C. suggested he attend the Getaway weekend at which point Bently M. explained about the rooms. The District will reimburse for 1 women’s room and 1 Men’s room, so you’ll need to get the room yourself.
Old Business: The GSRs were asked the results of polling their groups for the next workshop topic. Five GSRs responded and Erin C. read the results from the survey done at the last workshop. The consensus was for the Traditions and all were in favor. Service work was also high on the list and it was suggested that be this Fall’s workshop topic with all the officers participating, holding it right before elections.
New Business: none
Closed with the Lord’s prayer.
District 16 February 2010 Meeting Minutes
The meeting was held on February 12, 2010 at the First Presbyterian Church,
Franklin, Pa . It was called to order by DCM Bently M. and opened with the Serenity prayer.
There were 23 present.
Secretary: Erin C. read the January 8, 2009 meeting minutes and they were passed as read.
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Treasury: Aaron W. gave the treasurer’s report and it was passed as read. He gave a run-down of the workshop expenses. The total cost to the district was $121.17. Dennis S. reminded that the supplies he had purchased will also be enough for another workshop or two thereby cutting expenses next time, Erin C. concurred with her receipt. It was agreed we’d have to go another route with the pizza.
DCM: Bently M. reported that the workshop, he believed, was a great success. The best guess on an attendance was 60 and we should plan on more. He told GSR’s to poll their home groups on what the next workshop should be on-what are the needs in our district.
Bently also reported going to the quarterly meeting and passed out Seeds of Service. He said the Grapevine sales were down by 40% and we should check out the photo contest in it. He also reported Special Needs is looking for stories on how someone with special needs was helped to get sober and that Corrections is also looking for stories for the “It sure beats sitting in a cell” pamphlet. Also he found the movie “Hope” and bought it.
All were reminded of the Getaway weekend and that donations were needed for the hospitality room. Also that all fliers are welcome on the Area website so pass them along.
Alternate DCM: Jackie H. thanked everyone for the honor of chairing the Sponsorship workshop and commented that she thought it was fun and informational.
Jackie reported compiling Monday night’s history and strongly suggests every home group writes its history and keep records/fliers for their archives.
Correctional Facilities: Jack F. reported that Erin B. got the big books and that he needs to update the men’s phone list and is in need of volunteers . GSR’s were asked to pass the word that men were needed for the Venango Prison on the 1st and 3rd Saturdays of the month.
Mary Catherine S. asked about Clarion’s women. Jackie volunteered to get the meeting there up and going again. She said she just needed some committed women.
Special Needs: Mary Catherine S. reiterated that Special Needs is looking for stories on how people with special needs were helped in AA.
Treatment Centers: Michael D. reported they went into Turning Point on February 4th and are going again on the 25th and all is well. He commented that sponsors were sought by the men. Bently reminded GSRs to make that part of their report.
Erin C. reported getting in touch with Freedom Center(through her sponsor) and that women only could come between 1&3 on Mondays or Tuesdays, dates and times to be decided. Erin C. suggested there be a woman Treatment Facility Coordinator, like we have a man and women Corrections, and she was promptly voted into the position.
Website: Erin C. reported That Shelly F. had called her earlier in the day and resigned from the website coordinator position due to health problems. Tom S. volunteered for the position and was elected.
PI/CPC: Erin B. reported the new schedules are in and take what you need, the rest will be in “our closet”. She will also be dropping off the big books to the jail.
Grapevine: J.J. Turton reported he is getting a truck so he will be able to get out there.
Old Business: Mike B. reported getting a hold of our area delegate Bonnie S. His inquiries had been deleted as spam but she now has him in her contacts and is more than willing to help us get answers. As to one question there are GSO’s in other countries. The US and Canada have 6,000,000 in contributions and the other countries combined have $150,000.
New Business: Andy D. announced the Annual InterGroup Dinner and Lead on Sunday, March 21 at 3pm at the Church by the cannon, Oil City. Randall also announced an Acts of Recovery on March 20, 2010. It will be held at the Main St. Center in Clarion from 10pm to 3pm.
Closed with the Lord’s prayer.
District 16 Committee Meeting
08 October 2010
15 present
Meeting was called to order at 7:00pm in the Library of the First Presbyterian Church in Franklin, PA by DCM Bently M. The meeting opened with the Serenity Prayer
Secretary was not present. No minutes read. A substitute secretary volunteered to take notes and type minutes for the November meeting.
Treasurer’s report was read by Aaron. Aaron is looking for disks from 2008 to locate internet expenses. Moved to accept as read, seconded, passed.
DCM Bently reported that he attended a workshop in Warren. Area 60 provided final General Service Conference reports for distribution to groups. GSRs were asked to take copies back to their home groups and discuss. Approximately 300+ current meeting schedules were printed and also given to GSRs to take to groups as needed. October 10th will be Area service elections with no Fall assembly.
Alternate DCM Jackie reported that she was preparing for District service elections to be held at the November meeting.
Corrections – Patti reported that there was a new 1 ½ hour time slot for the women’s meetings in the Venango County Jail that could be used for either 2 or 3 groups depending on population. Men’s units also have this option (?). Last week was short-staffed at the Jail, so only one group met with a guard standing outside the room.
Special Needs – not present, no report.
Treatment Centers – Joe reported that there was a good group at Turning Point on October 7th. A large number of client participated with good response. Several sponsees had been recently released from the program and he has rides set up for the future. October 28th is the next visit. He thanked Jeff for his help. Patti reported that the weekly meetings at the Freedom Center continue, Emmy D. from Mercer will be coming up next week.
Website – Tom reported that the domain name registration and contracts expire on December 3rd. He asked if he should renew using his personal credit card. The committee discussed and approved. He will bring a receipt for reimbursement. Greg asked about the 12 & 12 application for smartphones not picking up all the meetings in the District. Discussion was held on this and other applications for iPod and iPhone. Patti will research these and report out next month.
PI/CPC – literature for Pathways Adolescent Center arrived and will be given to Randall to deliver there, 20 copies of each, total order of $23.00 will be reimbursed by District treasury. Additional meeting lists will be placed in the closet. GSRs looked through the meeting lists and started making corrections for re-printing.
Grapevine – not present. JJ now living in Warren area, has all the materials and will give it to Paul K to return to District.
Old Business – Elections – are to be held at November District Committee meeting. Those willing to serve have volunteered. Any others who are willing to serve should come to the meeting in November.
New Business – Meeting Lists – are running in supply and need to be updated. After discussion, committee agreed that they should be done now rather than wait until January. Copies were passed around for GSRs to begin correcting / adding / deleting. The corrections should include handicapped accessibility (to include restrooms and meeting room in building). Paul K mentioned that there is a new drug & alcohol program in Clarion run by the Indiana/Armstrong County D&A commission. It is located in Clarion on East Main Street across from the former Bi-Lo store. Randall volunteered to re-type the meeting lists in MS Word format and to investigate getting the lists photocopied by Pathways. This would save money and make it easier to re-print them. Further action was tabled and discussion will be held at the November meeting.
The meeting was closed with the Lord’s Prayer at 7:50pm.
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